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Operations
Isle Madame
Boat Club Policies
Isle Madame
Boat Club
P.O.Box 186, Arichat, N.S.
B0E 1A0
Email: commodore.imbc@arichat.com
- Policies
IMBC Members Operational Policies:
1. “User” members will be allocated docks by the Management Committee.
2. All Rates shall be set by the Board of Directors of the IMBC.
3. Children under twelve yeas of age are not permitted on the grounds unless
accompanied by a parent or guardian.
4. Rules respecting the marina and docks shall be enforced by the Management
Committee and/or their designates from time to time.
5. The Management Committee has the right to move “user” member boats or
any other boats if the need should arise. The Management defines the need.
6. Boats shall be secured properly and with adequate dock lines. 7. There shall be
no sandblasting, spray painting or fireworks on IMBC property.
8. No Mobile cranes or such equipment shall enter the property without
authorization from the Management Committee.
9. Tenders shall be secured in a proper manner so as not to obstruct the docking
of any vessel.
10.The sale or purchase of a boat within the marina must be reported to the
Management Committee.
11.Boats in serious disrepair will not be permitted on the grounds or at the docks.
The grounds and facilities cannot be used as a repair yard.
12. All boats stored in the yard must be removed by June 1st, unless permission
is granted by the Board. Trailers and cradles are to be removed by June 1st.
13. The club reserves the right to rent a memberʼs space when it is free.
14.A member may request a change of dock. The Management Committee shall
management the request based on dock availability and practicality.
15. Living aboard is permitted during the boating season. May 1st to October
31st.
16.Members who do not use their docks for 2 consecutive seasons will be
charged 100% of the regular dockage fee for the first year and 50% for the
second year. It will revert to 100% for every year thereafter. Eg: 1st year – 100%,
2nd year – 50%, 3rd year – 100%.
17. We will accommodate recreational vessel to a maximum length overall of forty-five feet(45)and less
than twelve tonnes (12) displacement.
18. The marina area is designated a “NO WAKE ZONE” with a maximum speed
of 5 MPH.
19. The IMBC will post the Rules from time to time as deemed necessary for the
proper management of the facility, enjoyment of the members and visitors and for
the security and safety of all.
20. Garbage :”user” members with boats will remove their own personal garbage
from the premises. Visitors will be provided with garbage receptacles.
21. There will be no storage on the docks.
22. The “ Baby barn” will be provided for limited and controlled storage.
23. Facilities are for members, guests and registered visitors.
24. A “user” member, whose account with IMBC is delinquent, will have his/her
debenture debited by the amount owed prior to the IMBC redeeming the
members debenture.
25.Vessels used for recreational purposes are allowed to use the marina. Subject
to Rule 18.
26. Wharfs and docks will be managed by the Board through the Management Committee. Docks are usually launched in early May and removed in mid-October.
Isle
Madame Boat Club
Memorandum of Association & Bylaws
Memorandum of Association
Article I – Name
The club shall be known as the Isle Madame Boat club.
Article II – Objectives
(a) To organize and promote boating in the area.
(b) To assist and supply services to boaters visiting our area.
(c) To provide for membership socializing in a nautical atmosphere.
Article III – Membership
(a) Membership shall be open to person who has been approved by
the Board of Directors of IMBC.
(b) Each Member must pay a membership fee as per membership fee
schedule recommended by the Board and approved at the Annual meeting.
(c) Voting privileges shall be limited to the membership categories
(i), (ii), (iii), as described and limited to members approved by the
Board.
(d) Membership categories:
(i) Skipper and mate: Boat member of the club owning a recreational vessel.
(ii) Skipper: member of the club owning a recreational vessel.
(iii) Social member: any member not owning a recreational
vessel excluding junior membership.
(iv) Members 18 years of age and under: Junior membership will
be accepted only with the consent of a parent or guardian.
Junior membership is limited to junior activities and
programs. Voting age will be 14 to 18 years of age. Junior
programs must be under the supervision of an appointed
adult (advisor/supervisor) and authorized by the Board.
Article IV – Executive
The Board of Directors shall consist of 9 members.
The term of office shall be 3 years.
Directors may be appointed by the Board if a vacancy occurs prior to
the annual meeting.
The executive of the club shall consist of a Commodore, Vice-
Commodore, Rear-Commodore, Secretary and Treasure who shall
be duly elected at the first regular meeting of the Board of Directors
following the Annual Meeting.
The duties and powers of the Executive are outlined in the By-Laws.
The term of office for each member of the executive shall be 2 years
from Annual meeting to Annual Meeting – after which time they may
be re-elected.
Article VI
Notice of annual meeting is to be posted in three conspicuous places.
A quorum shall consist of 25 percent of the voting members present.
Meeting of the board and executive shall be held as often as the
board deems necessary.
Prior notice must be given to all board members before a board or
executive meeting.
A quorum of 5 board members including the commodore/vice
commodore is required
Decisions of the board shall be by majority vote.
SPECIAL MEETINGS:
Special meetings of the entire membership can e called/held at any
time during the year upon written request to the commodore. The
request must be signed by 5 (five) voting members in good standing.
The request must indicate the nature of the matter to be dealt with
and the reasons the special meeting is deemed necessary.
Voting privileges and procedures at a special meeting shall be the
same as those of the annual meeting.
Article VII
The constitution and bylaws can be amended only at the annual
meeting by a 75% (seventy-five) majority vote of all those present
and only after notice of the change or changes has been sent 30
(thirty) days before hand.
A copy of such proposed changes shall be forwarded in writing by the
secretary to the membership at least 3 weeks before the annual
meeting.
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By Laws
By Law I Duties and Powers of the Executive
Section 1 General
The Executive shall be the administrative arm of the Club and shall perform all the
functions and activities of an administrative nature or any other as determined by
the Board of Directors.
Section 2 Commodore
The Commodore may do all such things as are incidental or conductive to the
attainment of the objects of the Club and shall. (i) supervise the general
management of the affairs of the Club. (ii) have the authority to call all Executive '
Board and Annual Meetings; either on his own initiative or as stipulated in the
Constitution. (iii) be the official spokesman of the Club and at all times conduct
himself/herself in a manner which reflects favourably upon the Club. (iv) when
present, preside at all meetings of the Club. In his or her absence, the
Vice
Commodore may preside at any such meetings. (v) be ex officio member of all
committees.
Section 3: Vice Commodore
(i) be responsible for carrying out all the duties of the Commodore in the
absence of the Commodore for whatever reason.
(ii) work closely with the Commodore and assist the Commodore in the
performance of his duty in whatever way possible.
(iii) also have special responsibilities to assist , coordinate and report upon
the work of all committees of the Club.
(iv) also perform all other duties as instructed by the Executive or the Board
of Directors.
Section 4 – Secretary
(i) be responsible for recording all minutes of meetings of the Club and for
reading of those minutes at subsequent meetings.
(ii) receive Club's mail and advise Directors and Executives of all
correspondence.
(iii) conduct all correspondence for the Club and shall send out all notices for
meetings.
(iv) have care and custody of the "Seal" of the Club and he or she shall carry out
such other duties as the Board may direct.
Section 5 Treasurer
(i) be responsible for the financial records of the Club including the account
books, vouchers and documents of the Club.
(11) submit a financial statement at the annual Meeting of the Club.
(iii) make recommendations concerning sources of finance.
Section 6 Rear Commodore
(i) be responsible for the organizing of Club races.
(ii) oversee the racing handicaps for individual yachts as per C.Y.A. rules.
(iii) be responsible for the clubs safety program.
By Law II Duties and Powers of the Board of directors
Section I Board of Directors; Duties:
The Board of Directors of the lsle Madame Boat Club shall, subject to the
By Laws
and Constitution, have full control and management of the business and affairs of
the Club, and meetings of the Board , shall be held as the business of the Club
dictates.
Section 6 The Board of Directors; Powers:
The Board of Directors shall be empowered to:
(i) formulate policy for the operation of the Club.
(ii) borrow monies as required to carry out the objectives of the Club.
(iii) execute agreements and contracts in the name of the Club.
(iv) employ such persons and supply or rent such equipment as may be
deemed desirable for the efficient operation of the affairs of the Club.
(v) acquire real property by purchase or otherwise and to deal with such real
property as may be deemed for the efficient operation of the affairs of the
Club.
(vi) provided that nothing herein contained shall permit the Club to carry on
any trade, industry or business and the Society shall be carried on
without purpose of gain to any of the members and that any surplus or
any accretions of the Club shall be solely for the purpose of the Club and
the promotions of its objectives provided, further, that if for any reason
the operations of the Club are terminated or are wound up, or are
dissolved and there remains , at that time, after satisfaction of all its debts
and liabilities , any property whatsoever, the same shall be paid to some
other charitable organization in Canada having objects to those of the
Club.
(vii) fill any vacancy on the Board, if any should occur between the Annual
Meetings of the Club within thirty (30) days of such vacancy occurring,
and the Director so elected by secret ballot shall serve until the next
Annual Meeting of the Club.
(viii) dismiss any member of the Board of Directors who is absent for
three (3) consecutive meetings of the Club without acceptable reasons.
Any dismissal under this clause, shall be filled according to clause (vii) of
Section 11 of By Law 11. Board members missing three (3) consecutive
meetings shall be given notice prior to the next meeting of his possible
dismissal. Member in question shall be entitled to state his/her case
either in person or in writing at this meeting.
(ix) directors shall take responsibility for fund raising activities.
(x) empowered to bar any person or persons from all Club properties or
properties loaned to the Club for a time suggested by Board of Directors
for causing a disturbance, attempting to, or damaging property , or
threatening the well being of any person or persons, or for any other
actions deemed unacceptable by the Board of Directors.
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By Law III The Seal
The "Seal" of the Club shall be such as to make an impression.
By Law IV The Financial Year
The financial year shall be from the first day of January to the thirty‐first day of
December.
By Law V Signing Officers
The signing officers shall be the Commodore, Vice Commodore and Treasurer. The
Treasurer and one of the other signing officers shall sign all cheques issued,
instruments and documents which require signatures.
The execution of Contracts, Deeds, Bills of Exchange and other instruments and
documents on behalf of the Club shall be exercised by the Commodore and Secretary
exclusively and the "Seal" of the Club shall be affixed thereon.
ByLaw VI –Audit
Two directors of the Association shall audit the accounts one week after the annual
general meeting and shall file with the Registrar of Joint Stock Companies a
statement in the form of a balance sheet showing general particulars of the liabilities
and assets and s statement of income and expenditures in the preceding year.
BVLaw VII –Remuneration
No officer or director of the Club shall receive remuneration for his or her services.
ByLaw VIII – Committees
The Club shall have the authority by election or appointment to establish any and all
committees it deems necessary to conduct its business and meet its objectives.
Each committee shall have a Chairperson who shall report regularly to the Board of
Directors on the activities of his/her committee.
The committee Chairperson shall have the authority to select his/her own
committee members if not previously selected by the Executive, Board of Directors
or General Membership.
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